Privacy Policy

Article 1: Applicability

At Zoomt, we take your privacy very seriously. This means that we handle the information we learn about you confidentially, carefully, and in accordance with applicable privacy laws.

Personal data is therefore treated and secured with the utmost care, entirely in accordance with the requirements set by the General Data Protection Regulation (GDPR).

This privacy statement explains how Zoomt handles the personal data we process from candidates (registered or working temporary staff), website visitors, contacts working at business relations (such as customers or suppliers), own applicants, interns, freelancers, internal temporary staff, and employees.

Article 2: Website

Generally, our website can be visited without passing on your personal data to us. Like many other websites, this website automatically collects certain non-identifiable information about the website’s users, such as your computer’s Internet Protocol (IP) address, the IP address of your Internet Service Provider, the date and time of access to the website, the internet address of the website from which you directly linked to our website, the operating system you use, the parts of the website you visit, the pages of the website you have visited and the information you have viewed, and the material you send or download from the website.

We use this data to offer you a service or functionality, maintain and improve the website, and to make the website more personal and relevant to you. We may process this data because we have a legitimate interest, namely: to improve the website and better align it with your needs and wishes.

Article 3: Who is responsible for processing your data?

Zoomt B.V. (Chamber of Commerce number: 87584956) is responsible for processing your personal data. This means that Zoomt B.V. determines – taking into account applicable privacy legislation – which data about you is processed, how it is done, for what purposes, and for how long. Zoomt B.V. (hereinafter: ‘Zoomt’ or ‘we’) processes personal data, among other things, by storing or sharing them with other parties.

Zoomt is entitled at all times to propose to the Hirer the replacement of a provided Laborer with another Laborer, continuing the assignment, with a view to Zoomt’s company policy or personnel policy, preservation of employment, or compliance with applicable laws and regulations, particularly the dismissal guideline for the temporary employment sector. The Hirer shall only refuse cooperation with the replacement on reasonable grounds. The Hirer shall, if requested, provide a written explanation for any refusal.

Zoomt is free to make the Laborer available to one or more other hirers without the Hirer’s consent to perform work under the supervision and direction of those other Hirer(s).

Article 4: What personal data do we process from candidates?

The personal data we process depends on the services and functionalities you use. Below you will find the data that we may process at different times.

When you register with Zoomt via our website, we may process the following data:

Phone number and email address
Curriculum vitae (CV) (note: never put your Social Security Number on your CV!)
Cover letters
Education, courses, and training
Work experience, internships, and volunteer work
• References and testimonials (from other employers)
Availability
Photo or video (voluntarily uploadable, without consequences if you don’t. Note: potential employers can see your photo or video.)
Account information: employment contracts, job title, regions, applications, registration date, last login date, last modification date

When you start working through Zoomt, we may process the following personal data:

Name, address, and place of residence (NAW data)
Date of birth
Gender
Country (nationality)
Languages
Driving license and car ownership
Copies of certificates and diplomas
Copy of valid identification with Social Security Number (BSN)
Copy of bank card and start date of bank details
Declaration of Conduct (VOG) and other screening results (depending on the position)
Work permit and residence permit (if necessary)
Labor, placement, and training agreements, and other agreements
Additional labor and salary agreements, pay slips, annual statements, wage tax declarations, and declarations
Information about leave, illness, benefit situation, absence, and pension
Correspondence, complaints, warnings, reports of assessment or performance interviews, personal work notes from recruiters
Other data necessary for the execution of the employment contract or placement agreement

Article 5: For what purposes do we process personal data?

We process personal data for the following purposes
To establish and maintain an employment relationship with you
To find an assignment for you or to fulfill an assignment with a client
To inform you about our services and other activities (for example, via email, newsletters, company magazines, and professional literature) and to be able to make offers to you
To send you a newsletter, invitation, or other messages
To manage your personal account and to offer services on the website
To assess your suitability for a particular position or assignment, to provide you with career advice or to mediate you to permanent or temporary work
To enter into and maintain an employee or personnel relationship with you and to carry out the relevant administration for this
To fulfill our obligations from the employment relationship, assignment, or employee relationship, such as salary payment, the application of collective labor agreement provisions, the execution of a pre-employment screening, the registration of sick leave, and compliance with legal reintegration obligations
To comply with our reintegration obligations and to comply with (the execution of) a public law task
To comply with legal obligations, such as the identification obligation, labor legislation, tax and social security legislation, fraud prevention, and national and international sanction legislation
To generate management information, conduct market analyses, carry out audits, prepare reports, and to improve our services and our marketing and communication strategy
To achieve quality objectives such as certification
To file or defend complaints and to conduct audits
To give you access to and allow you to use our private web portals and intranets
To ensure the safety and integrity of the staffing industry, for example, by investigating (the prevention of) (attempts at) unlawful or criminal behavior directed against Zoomt, its customers, and employees, as well as the safety and integrity of the sector for which Zoomt provides services or in which Zoomt’s client is active
To participate in (industry) consultations and to consult with stakeholders, such as trade unions
To communicate through social media, where access to the data is limited to the data we receive from the relevant provider
To communicate through photos and videos of company outings and events
To develop web statistics
To answer your questions or handle your complaints via social media, email, by mail, or by phone
To improve our website

Article 6: On what grounds is the processing based?

We process personal data based on one or more of the following legal grounds:

The processing is necessary for the execution of an agreement
The processing is necessary to comply with a legal obligation
The processing is necessary for the pursuit of our legitimate interests or those of a third party, unless your interests or fundamental rights and freedoms that require the protection of personal data outweigh these
You have given consent for the processing of your personal data for one or more specific purposes

Article 7: With whom can we share your personal data?

Zoomt may share your personal data with:

Clients to whom we propose you for an assignment or where you work or will work through us
Individuals and organizations that must or may have information about, for example, your education or work experience, such as referees and educational institutions
Other business relations of Zoomt
Sub-processors and suppliers (such as data processors) who provide services or carry out assignments on behalf of Zoomt, including but not limited to printers, IT suppliers and hosting companies, suppliers of video interview systems, tests and assessments, suppliers of personnel and payroll administration systems, pension insurers, health insurers, occupational health services, legal advisors, accountants, insurers, tax advisors, and other advisors
Government agencies, such as the Tax and Customs Administration, the Social Insurance Bank, the UWV, the Inspectorate SZW, and other regulators
Third parties, such as service providers that process personal data on our behalf, such as an E-assessment agency, screening agencies, or other test agencies. We conclude a processor agreement with these third parties that meets the requirements of the GDPR
Third parties, such as suppliers of ‘tools’ for conducting video interviews and other IT systems or modules that we use in the context of our services. We are not responsible for the processing of personal data via these external systems or software. This privacy statement does not apply to this. We advise you to consult the privacy statement of these third parties
Third parties, such as trade unions, in the context of a (collective) employment agreement or a placement agreement
Third parties, such as parties involved in the transfer of (part of) our business or the acquisition of (part of) our business

Article 8: How long do we keep your personal data?

We do not retain your personal data longer than necessary for the purpose for which we have collected and processed them. The specific retention periods are laid down in our retention policy. After the retention period has expired, your personal data will be deleted or anonymized. We may use anonymized data for statistical purposes.

Article 9: How do we protect your personal data?

We have taken appropriate technical and organizational measures to protect your personal data against loss or any form of unlawful processing. We have taken, among others, the following measures:

Physical measures for access security
Security of network connections via Secure Socket Layer (SSL) technology
Purpose-bound access restrictions
Control of assigned powers
Control of logged-in users
Storage of log files
Storage of backups to be able to restore data in case of physical or technical incidents
Periodic testing and evaluation of our measures

Article 10: What are your rights?

You have the right to request us to:

Access your personal data
Correct your personal data
Delete your personal data
Restrict the processing of your personal data
Transfer your personal data (data portability)
Withdraw your consent for the processing of your personal data

You also have the right to object to the processing of your personal data. If you object to the processing of your personal data for direct marketing purposes, we will no longer process your personal data for these purposes.

You can exercise your rights by contacting us using the contact details provided in this privacy statement. We may ask you to identify yourself. We will respond to your request within one month of receipt, unless we need more time. In that case, we will inform you within one month.

You also have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe that we process your personal data unlawfully

Article 11: Can we change this privacy statement?

Yes, this privacy statement can be changed. We therefore advise you to consult this privacy statement regularly. The current version of the privacy statement was last modified on [date].

Article 12: Questions?

If you have any questions about this privacy statement or about the processing of your personal data by us, please contact us using the contact details provided in this privacy statement.